Campground Master
Reservation Software for RV Parks and Campgrounds
by Cottonwood Software

Copying Campground Master to a New Computer


There are a few reasons you may need to copy your entire Campground Master software and data to another computer. Perhaps you bought a new computer, or want a backup on a home computer, or you're adding another computer to the network. In any of these cases, just follow the steps below.

Copying the software usually just involves a few simple steps, assuming you still have access to the old computer or another computer (e.g. networked) with a current copy of your database. No authorization code is needed for installation, since that's in your backup.

Quick overview: (See the detailed steps below if you don't know how to do all of these)

    - Download & install Campground Master from our web site.
    - Make a Backup of the database from the old/existing computer.
    - Use New database to create a database on the new computer, and Restore the data from your backup.
    - If networking to other computers, do the Network setup to get it connected.

If you no longer have a working computer with Campground Master running on it with your database, and have no recent backup file to restore from, then you may still recover the database from the old hard drive if you can access it. See "Recovering a database from an alternate hard drive".

Windows upgrade note: If you're upgrading to a new version of Windows, you should do steps 1 through 5 below before upgrading Windows so it's easier to restore your database after upgrading. Otherwise you may need to use the procedure "Recovering a database from an alternate hard drive" to locate the database file.


Detailed step-by-step instructions:

These are given in general terms because specifics may vary, but only basic computer knowledge is required. If you're still not sure how to do a particular step, consult your computer support person.

If restoring an existing backup to a new computer: If you already have a backup and just need to install it to a new computer, start at step 6.

1. Make a backup of the current database (assuming you still have it on a working computer) using the Maintenance / Back Up Database function. If you're running Campground Master on multiple computers (e.g. a networked system or as a backup), you can do this from any computer with current data on it -- it doesn't have to be done from the exact computer you're replacing. If you're adding a computer to the network rather than replacing one, just make the backup from the Master computer.  
 
You'll need to save or copy the backup to a USB memory stick or other location where you can get to it from the new computer. Be sure to correctly select the "Save in" at the top to specify where it's saving it when you do the backup.  
 
Tip: We suggest using some unique filename you'll recognize when restoring. It's easy to forget where it was saved and accidentally try to restore the wrong file later, so using some unusual name like "John's Friday the 10th backup" will ensure that you are selecting the correct file later.  
 
2. Use Maintenance / Restore from Backup on that same computer to verify that the backup copy is readable. (Don't worry, if it's not readable then your current data won't be altered.)  
 
3. If you're using a version prior to 4.0: Also copy any map image files (.bmp files that are located in the same folder as your database) onto your backup disk. If you're not sure what folder that is, go to Maintenance / Program Options / Database, and look at the current database path. The map images are not part of the normal backup in older software versions, so these need to be copied separately, using normal file copy functions in Windows Explorer or My Computer. If you're not sure which .bmp files are being used, go to Maintenance / Park Setup / Maps an check the Filenames (not the map Names). Also if you use any "bitmaps" on custom Forms, for instance a company logo for your receipts, those BMP files need to be copied separately.  
 
4. If you're using the Export to Web function: Copy any template files (.htt files) that you're using. These might be in a different location -- see File / Export / Export to web vacancy grid(s) to check the template file location.  
 
5. You'll need to know what version you've been running so that you can install the same version on the other computer. Check Help / About Campground Master to see what version you're running.  
 
6. Locate an installation disk or download file for the same version you're currently running. All major versions can be downloaded from our web site if necessary. (See http://CampgroundMaster.com/downloads.html) If you're not authorized for the latest version, use the "Previous Versions" button at the top of that page to find your version. If you can't locate the exact version then use the next higher version, assuming you're authorized to upgrade to it -- but be sure to also update any other computers that will still be using Campground Master.  
 
NOTE: Do not use your original installation disk unless you're sure it's the same version you've been running. There is no need to install from an older version disk if you're going to be installing an updated version from the web site anyway.  
 
7. Install the appropriate version of Campground Master (from the disk/download in step 6) onto the new computer.  
 
8. Run Campground Master. It doesn't matter whether you load the sample (demo) database or not. However if it loads some old database and you don't know the login password, then you may need to load the sample database so that you can get logged in (automatically). This might require downloading the "Free demo" from the web site, if you no longer have a Demo icon to start it from.  
 
9. Go to Maintenance / New Database (clear all). It will ask you for a database name, so enter the same name as your database used before. IMPORTANT: If this will be networked with other computers using Campground Master, then the database name must be exactly the same as it is on the master (server) computer (or if you're replacing the master, it must be the same as before, which is also the same as used on the other computers). You can find the database name in the caption bar at the top of Campground Master (after "Database:"). Spacing and any punctuation is important.  
 
10. If you copied any extra files from step 3 or 4 above, go to Maintenance / Program Options / Database to determine the current database location, and copy those files from your backup disk to that folder (using Windows Explorer or My Computer to copy the files).  
 
11. Go to Maintenance / Restore from Backup to restore from the backup -- you'll probably get a couple warning messages, and then be sure to select the correct backup file in the Open dialog (select the location in the "Look in" drop-down list). (Using a unique name as suggested in step 1 helps to know you got the right file.)  
 
Note: If you don't see the file you backed up in step 1, then it's most likely that you didn't restore from the correct file. This is most often due to not selecting the correct "Save In" in step 1, or not selecting the correct "Look In" in step 11. Likewise, if you don't see your data after restoring, and/or your login doesn't work, then you are not restoring from the correct file. Review steps 1 and 11.  
 
12. If all looks OK, go to File / Save to make sure it's saved to the hard disk.  

That's the basics of setting up on a new computer. If you're setting up for networking, you'll also need to set the appropriate network settings.

Important networking note: If you're changing which computer is going to be the Master, be sure to refer to this article for the proper way to do this: Changing Network Master computers.

Any supporting software, such as X-Charge, PC Charge, printer drivers, etc. may also need to be re-installed on the new computer.

Also keep in mind that the printer selection and options in File / Printer Setup are computer-specific, so you may need to do some tweaking there also if you don't use the default printer settings for everything.




If you have any further questions, feel free to contact us.

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Campground Master is a registered trademark of Cottonwood Software, LLC